Effective Date: 10/7/2025
Golf Business Website
We respect your privacy
Any personal information you provide to us including and similar to your name, address, telephone number and e-mail address will not be released, sold, or rented to any entities or individuals outside of our organization except as noted below.
With Whom Do We Share the Personal Information We Collect Through This Site
Our Service Providers
We may share your personal information with companies (including our affiliates) that perform services on our behalf, for example, companies that help process credit card payments. Our service providers are required by contract to protect the confidentiality of the personal information we share with them and to use it only to provide specific services on our behalf.
Business Transfers
Your personal information may be transferred to another entity (either an affiliated entity or an unrelated third party) in connection with a merger, reorganization, dissolution or similar corporate event. If such a transfer were ever to occur, the acquiring entity’s use of your personal information will still be subject to this Privacy Policy.
Government and Legal Disclosures
We may disclose the personal information we collect through this Site, when we, in good faith, believe disclosure is appropriate to comply with the law (or a court order or subpoena); to prevent or investigate a possible crime, such as fraud or identity theft; to enforce our Terms and Conditions or other agreements that govern your use of this Site; or to protect the rights, property or safety of our company, our users, or others.
External Sites
We are not responsible for the content of external internet sites. You are advised to read the privacy policy of external sites before disclosing any personal information.
Cookies
A “cookie” is a small data text file that is placed in your browser and allows us to recognize you each time you visit this site (personalization, etc). Cookies themselves do not contain any personal information, and we do not use cookies to collect personal information. Cookies may also be used by 3rd party content providers such as newsfeeds.
Protected Content Notice
All content (articles, community messages, library material, images, videos, podcasts, advertisement, etc) on the NGCOA website or in emails distributed by the NGCOA communities forums are protected and is the property of NGCOA. You may not copy, reproduce, distribute, publish, print, or display any materials, including redacted or altered versions, without written consent from NGCOA. For permission to use the content found on the NGCOA website, please contact info@ngcoa.org.
Your acceptance of these terms
By using this Site, you signify your acceptance of this policy and terms of service. If you do not agree to this policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.
Remember The Risks Whenever You Use The Internet
While we do our best to protect your personal information, we cannot guarantee the security of any information that you transmit to us and you are solely responsible for maintaining the secrecy of any passwords or other account information. In addition other Internet sites or services that may be accessible through our site have separate data and privacy practices independent of us, and therefore we disclaim any responsibility or liability for their policies or actions. Please contact those vendors and others directly if you have any questions about their privacy policies. For any other information please contact us using the Contact Us page.
Golf Business Mobile Event App
At the National Golf Course Owners Association, we are dedicated to safeguarding the privacy and confidentiality of your personal information. This privacy policy explains how we collect, use, share, and protect your personal data when you use our mobile app, Golf Business, and its services.
Data We Collect
When you use our mobile app, we may collect the following types of personal information:
- Personal Data
We collect attendee information that you provide directly, such as:
- First Name
- Last Name
- Designations
- Phone
- Attendee Profile Image (Headshot)
- City
- State
- Company
- Title
- Bio
- Account Details
- Device Information
- Usage Data
Note:The initial information uploaded/provided by the event organizer can be accessed by you and you can edit/delete your profile information. Within the app, you will have the option to edit this information, or remove yourself from being displayed in the attendee list.
This includes the username, preferences, and other information necessary for creating and maintaining your account.
Note: We store your username to allow you to securely log in and access your personal attendee information.
When you install Golf Business, Golf Business may collect your device information from your mobile device. We collect this information to help us generate app adoption analysis, enhance our product performance and monitoring.
We collect information about how you use our app, including the features you access, the duration of usage, and any interactions with the app.
Note: Golf Business may capture users’ app feature usage to generate engagement ranking to encourage app adoption.
How We Use Your Information
We use the data we collect for various purposes, including:
- Personal Data
- Attendee List/Profile: If event organizers elect to show the attendee list for the event, your information will be displayed in the list and attendee profile.
- Attendee Profile Image (headshot): Based on the event setting, the attendee headshot can be displayed in the attendee list and profile.
- Surveys/Polls/Q&A: After you log into the app, if you respond to surveys, polls or engage in Q&A functionalities, your information will be accessible to the event organizers. If you are not logged into the app, your response will become anonymous.
- Gamifications/Scans: In Golf Business app, if you use the app camera to scan any session or exhibitor QR code, you are explicitly giving access to the organizer or exhibitor your profile information.
- Networking/Chat: For any event that enables private message/chat features, the app is using your device, name, and headshot (if you upload) to establish the communication channel for the message engine.
- Analytics: We use third-party services for analytics of app usage. We pass your device information and name to the analytics engine to track app analytics. Event organizers can use such information to better prepare/plan future events for the attendees and other stakeholders.
Note: You do have the option to control what information to be visible to other attendees, in addition to opting out of the attendee list.
Note: You have the option to remove, update or upload your own headshot image.
Note: If you allow exhibitors, event staff, or other attendees to scan your app profile QR code, badge QR/Bar code, you are explicitly giving them access to your profile information.
Note: You can opt out of this feature upon sign in or through app settings any time.
Legal Basis for Processing
We process your data based on the following legal grounds:
- Consent
We process your personal information when you have given us explicit consent, such as agreeing to receive marketing communications or enabling location tracking.
Note: You can withdraw your consent at any time by changing your app settings or unsubscribing from emails.
Data Transfer Outside the EU
In some cases, we may need to transfer your personal data to countries outside the European Union (EU) or the European Economic Area (EEA). These transfers may occur when our service providers or partners are located in countries outside of the EU/EEA or when we need to store or process data in global data centers. We ensure that any such transfer of your personal data is carried out in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR). To safeguard your data during these transfers, we rely on standard contractual clauses or other appropriate safeguards, ensuring that your data is protected in accordance with GDPR standards.
Data Subject Rights
Under applicable data protection laws, you have the following rights:
- Access: You can request access to the personal information we hold about you.
- Rectification: You have the right to correct any inaccurate or incomplete data we hold about you.
- Erasure: You can request the deletion of your data under certain circumstances.
- Restriction of Processing: You can request that we limit how we process your data in certain situations.
- Objection to Processing: You have the right to object to the processing of your personal data, especially for marketing purposes.
- Data Portability: You can request a copy of your data in a format that allows you to transfer it to another service.
Data Security
Golf Business has implemented technical solutions to protect attendee data from unauthorized access. All data services are using advanced security mechanisms and we encrypt/decrypt all transmitted data between our web services and API calls.
If we engage any business partners, they will be contractually bound to maintain the confidentiality of all events related information and may not use the information for any unauthorized purpose. Our clients may also impose additional data rights and protection obligations depending on the law, regulations and rules that govern their data processing practices.
Data Sharing
We do not sell or trade your personal information to any third party.
Third parties that your Information is shared:
- Event Organizers: Golf Business app may share user data with event organizers and sponsors to facilitate event planning, management, and sponsorship activities. This could include providing organizers with attendee lists, demographic information, and engagement metrics to help them understand and enhance the event experience.
- Other app users: Through the attendee list profile, your information will be visible to other attendees of the app. Through badge QR code scan, you are also giving explicit access to your personal information. The above information is only available to other users with your setting and consent.
- Third-Party Service Providers: Golf Business app may engage third-party service providers to perform various functions on its behalf, such as hosting the app’s servers, sending notifications, or analyzing user data. These service providers may have access to user data to the extent necessary to perform their services but are typically bound by confidentiality agreements and data protection obligations.
- Integration Partners: Golf Business app may integrate with other third-party platforms or services to enhance its functionality or provide additional features to users. In such cases, user data may be shared with these integration partners to enable seamless integration and interoperability between systems.
- Event Sponsors/Exhibitors: User data may be shared with app sponsoring partners based on app users’ behavior. This could involve sharing anonymized or aggregated data to protect user privacy. When your QR code is scanned, or you scanned an exhibitor or session QR code, your information will be shared with the exhibitor or the event organizer.
- Business Transfers: In the event of a merger, acquisition, restructuring, or sale of assets, user data may be transferred as part of the transaction. Golf Business will notify clients and users of any such changes and ensure that appropriate safeguards are in place to protect users’ rights and privacy interests.
- Legal and Compliance Obligations: Golf Business app may share user data in response to legal requests, court orders, or government investigations, or to comply with applicable laws, regulations, or legal processes. This could include sharing data with law enforcement agencies, regulatory authorities, or other third parties as required by law.
Data Retention
We keep your personal information only so long as we need it for the purposes for which it was collected, for the products and services that you are using, or to meet any legal requirements. We have retention standards, which meet these requirements. We will delete your personal information when it is no longer needed.
Changes to This Policy
We may update this privacy policy from time to time. Any significant changes will be posted within the app or on our website, and we will update the “Effective Date” at the top of the policy.
Contact Us
If you have any questions or concerns about this privacy policy or how we handle your data, please contact us at:
- Email: info@ngcoa.org
- Phone: 843-881-9956
- Address: 291 Seven Farms Drive, 2nd Floor, Daniel Island, SC 29492
